IN ORDER TO BE CONSIDERED FOR THIS POSITION AN APPLICATION MUST BE SUBMITTED.

Would you like to work with children? Are you a current or former Head Start parent? We encourage you to apply! Cook Inlet Native Head Start is a non-profit corporation established solely to operate the Tribal Head Start program, providing early childhood education services as well as quality family-related services for the Native population in Anchorage, AK. All position descriptions can be located on our website at www.cookinletnativeheadstart.net or stop by to pick up an application. You can apply electronically at our website or turn in your application to the front desk (6901 E. Tudor Rd). Cook Inlet Native Head Start is an Equal Opportunity Employer.



JOB SUMMARY: The Human Resource Manager is directly responsible for the overall administration, coordination and evaluation of the Human Resource functions, which require specific knowledge of Human Resource laws, procedures and subjects. H.R. is also responsible for performing general accounts payable, timekeeping, coordinating with CIRI for benefits enrollment and working with Managers to develop job offers. The Executive Assistant position assists the Executive Director in coordinating and monitoring the program budgets, administrative Board and Policy Council duties and interfaces with CINHS’s Accounting Firm for payroll.

EXECUTIVE ASSISTANT ESSENTIAL JOB FUNCTIONS:
1. Performs general accounting duties.
• Codes and processes check requests, tracks disbursements and credit card expense reports and fiscal documents for Board and Policy Council reports.
• Assists Executive Director with accounting duties, signing purchase requisitions, travel authorizations, etc.
• Monitors bank accounts for cleared checks and payments and creates bank deposits.
• Develops and manipulates complex accounting spreadsheets for grant tracking, monthly spreadsheets for monitoring purposes.

2. Assists Executive Director in coordinating and monitoring the budgetary and various contract activities for the Head Start Program.
• Assists in the monitoring of program budgets.
• Assists Executive Director in ongoing monitoring of annual operating and capital budget for CINHS.
• Interfaces directly with all of CINHS’s operational staff to answer questions, locate information, etc.
• Assists Executive Director with ensuring compliance with finance policies, procedures, and protocols for financial activities.
• Works with others to facilitate the proper and timely submission of accounting related materials.
• Assists Executive Director with accounting duties, signing purchase requisitions, travel authorizations, etc.
• Assists Executive Director in drafting

3. Assists Executive Director in monitoring and maintaining Head Start Program Governance.
• Monitoring facets which are pertinent to CINHS Governing Board, Program Committees, and Policy Council, etc. Including but not limited to meeting agendas, minutes, coordination of meeting times/places, menu selection arranging equipment and necessary supplies, notifying participants.
• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Acts as a liaison between the Executive Director and all Governing Members.

4. Other General Duties as Assigned.
• Sorts and distributes mail. Opens mail for the executive director. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

H.R. ESSENTIAL JOB FUNCTIONS:

1. Completes administrative duties for department.
• Assists Executive Director in the development of job descriptions reviews criminal background reports including follow up action on routine background issues.
• Ensures accurate documentation of employee background checks, physicals, TB Tests, job specific credentials and orientation checklists.
• Works with Managers to ensure all employees are provided orientation and training regarding employee policy and procedures and alerts of new procedures.
• Prepares and maintains H.R. Employee handbook on an annual basis.
• Is effective in ensuring compliance with Head Start Performance Standards, State and municipality regulations.

2. Ensures accurate and on-going maintenance for Human Resource Information System
• Develops and maintains H.R. files for all employees.
• Works with third party claims processing agencies to ensure the timely and accurate enrollment of employees and payment of claims.
• Works with Municipality to ensure compliance with Childcare Licensing.
• Coordinates benefit reconciliation with CINHS’s Accounting Firm as well as CIRI, on a monthly basis.

3. Administer various recruitment processes.
• Assists Managers and Executive Director in recruitment, selection and new hire procedure.
• Writes and places vacant job advertisements. Conducts recruitment effort for all exempt and nonexempt personnel, students, temporary employees and volunteers.
• Assists Managers and Executive Director in ensuring up-to-date job descriptions.

4. Counsels and advises employees, staff, supervisors, and managers on interpretation of personnel policies, practices, procedures, rules and benefits.
• Assists with, conducts, coordinates and maintains records associated with investigations, discipline, grievance matters, harassment and discrimination complaints and promptly includes Managers and Executive Director.
• Maintains and ensures documentation associated with routine human resource actions: new hires, terminations, status changes, promotions, demotions, and transfers.
• Works with Managers and Executive Directors to implement and maintain all annual employee evaluations and ensure all employees have development goals and plans in place.

5. Payroll
• Verification and submission of timecards accurately.
• Participates in all staff meetings, trainings, and problem solving.
• Skill in assisting with investigations in discipline and grievance matters, and harassment and discrimination complaints.
• Ability to foster a strong customer service environment.

QUALIFICATIONS:
• A.A. in Accounting, Business Administration, human resources OR equivalent training and experience.
• Three (3) years’ experience in Accounting, Payroll, HR or related experience.
• First Aid/CPR certification, or must acquire within six (6) months of date of hire.
• Must successfully complete TB and hepatitis screening exams and any required vaccinations.
• Must be able to pass a criminal background check as required by state and federal law.

NECESSARY SKILLS AND KNOWLEDGE:
• Must be familiar with Alaska Native/American Indian heritage and culture and must be able to serve and effectively communicate with the children and families enrolled in the CINHS program.
• Knowledge of and skill in applying principles, practices and procedures of human resources administration in the areas of employment, compensation, benefits, classification, performance management, employee development and training.
• Knowledge of and skill in interpreting and applying state and federal statutes and applicable rules and regulations related to the management of human resources.
• Ability to handle sensitive issues with discretion and confidentiality.
• Skill in conducting or assisting with investigations in discipline and grievance matters, and harassment and discrimination charges.
• Ability to effectively communicate with others both orally and in writing.
• Familiarity of principles, practices and procedures of non-profit accounting.
• Ability to use computer spreadsheet software programs, including Microsoft Excel and Fundware.
• Ability to make independent judgments.
• Demonstrate skill in the use of strategic planning and decision making processes.
• Ability to work collaboratively on teams, consult effectively and independently within all levels of the organization and establish and maintain working relationships with employees in all departments.
• Ability to maintain efficient and effective financial systems.
• Working knowledge of payroll, accounts payable, accounts receivable and travel functions.
• Proficiency in internal control procedures and management information systems.
• Working knowledge of office automation and computerized financial applications including proficiency in MS Excel and Word.
• Ability to prepare effective reports, correspondence and other written materials.
• Ability to maintain quality, safety and infection control standards.
• Skill in organizing, tracking and prioritizing assignments and tasks.
• Ability to facilitate meetings and presentations.
• Ability to develop and maintain successful working relationships with colleagues, management and employees.
• Flexibility with respect to time and days able to work, as well as work tasks.
• Other duties as assigned.

WORK ENVIRONMENT:
May be exposed to communicable diseases. Safety precautions for employees such as blood drawing for screening of various diseases such as hepatitis, required immunizations, etc. are necessary. Occasionally subject to verbal abuse, threats, and physical violence from angry, hostile, or disgruntled patients and/or family. The work requires sitting at work station to perform administrative duties. Requires routine walking, standing, bending, and carrying of items weighing less than 40lbs. Must be able to work under physically and emotionally stressful conditions. Travel may be required.

compensation: DOE
employment type: full-time
non-profit organization